Privacy Policy

Last Updated: December 2024

1. Introduction

Payables ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our accounts payable automation platform and related services.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you provide directly to us, including:

• Name, email address, and contact information
• Business information and company details
• Account credentials and authentication information
• Billing and payment information
• Communication preferences

2.2 Business Data

As part of our AP automation services, we may process:

• Invoice documents and related financial data
• Vendor and customer information
• Financial transactions and accounting data
• Email communications related to invoice processing
• OCR parsing results and extracted data

2.3 Technical Information

We automatically collect certain technical information when you use our services:

• IP address and device information
• Browser type and version
• Usage patterns and analytics data
• Error logs and performance metrics

3. How We Use Your Information

We use the collected information for the following purposes:

Purpose	Description
Service Provision	To provide, maintain, and improve our AP automation services
Invoice Processing	To process invoices, perform OCR, and extract relevant data
Integration Management	To manage connections with QuickBooks, Gusto, ADP, and other services
Communication	To send service updates, security alerts, and support communications
Security & Compliance	To protect against fraud, ensure security, and comply with legal obligations
Analytics	To analyze usage patterns and improve our services

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

4.1 Service Providers

We may share information with trusted third-party service providers who assist us in operating our platform, including:

• Cloud hosting and infrastructure providers
• OCR and document processing services
• Payment processors and billing services
• Customer support and analytics tools

4.2 Business Integrations

With your explicit consent, we may share data with:

• QuickBooks for invoice synchronization
• Gusto for payroll integration
• ADP for HR system integration
• Other accounting and business systems you authorize

4.3 Legal Requirements

We may disclose information when required by law, court order, or government request, or to protect our rights, property, or safety.

5. Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Secure data centers and infrastructure
• Employee training on data protection

6. Data Retention

We retain your information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Maintain business records as required by law

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Request a copy of your data in a portable format
• Restriction: Request restriction of processing
• Objection: Object to certain types of processing

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage, and provide personalized content. You can control cookie settings through your browser preferences.

9. Third-Party Services

Our services may contain links to third-party websites or integrate with third-party services. We are not responsible for the privacy practices of these external services. We encourage you to review their privacy policies.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

11. Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date.

13. Contact Us